Portfolio Jobs

The Working Student in People Experience provides support to the PEx team across administrative tasks and daily operations. Based at our Potsdam, Germany office, this is an onsite role for 10 hours per week — ideally spread across two days. The role offers exposure to various aspects of the employee lifecycle and global projects, helping the team ensure a smooth and efficient employee experience. You will contribute to keeping the office running, supporting colleagues, and assisting in the organisation of processes and documentation.

• Organised and detail-oriented.
• Good communication and interpersonal skills.
• Comfortable working with systems like Hibob and Google Suite.
• Able to manage multiple tasks and adapt to changing priorities.
• Eager to learn and contribute to the team’s success.
• English and German knowledge

Administrative & Office Support:
Assist with daily administrative tasks, including handling mail, ordering office supplies, and maintaining office organization.
Support general office coordination, such as room bookings and visitor queries.

Employee Support:
Respond to employee questions via the People Portal, Freshdesk, or email.
Support onboarding processes for new hires, ensuring smooth experiences.
Help with day-to-day PEx team activities and provide support where needed.

Documentation & Systems:
Assist with data entry and updating employee records in systems like Hibob.
Help manage and organise HR documentation, contracts, and other employee-related files.

Projects:
Participate in global People Experience projects, supporting the team with research, documentation, or administrative tasks.